Review Growth for Dental Practices: The Complete Guide

Why Reviews Are Critical for Dental Practices

"Dentist near me" is one of the highest-value local search terms in every market. When a potential patient types those words, Google doesn't just show a list of practices — it shows star ratings, review counts, and snippets of what real patients have said. In that moment, your reviews are your first impression.

According to BrightLocal's 2025 Local Consumer Review Survey, 87% of consumers read online reviews for local businesses. For healthcare providers, that number is even higher — patients research dental practices more carefully than almost any other local service. They're trusting you with their health, and they want proof that others have had a good experience first.

The math is simple: more positive reviews mean higher search visibility, more clicks, and more patients walking through your door. Fewer reviews — or worse, a low rating — means potential patients scroll past you without a second thought. In a field where a single new patient can represent thousands of dollars in lifetime value, reviews aren't a nice-to-have. They're a growth engine.

The Dental Review Landscape: Where Patients Leave Reviews

Not all review platforms carry the same weight for dental practices. Here's where your patients are looking — and where you should focus your efforts.

Google (The Dominant Force)

Google reviews appear directly in search results and Google Maps. For "dentist near me" searches, your Google Business Profile is often the first thing potential patients see. A strong Google rating (4.5+ stars with 50+ reviews) dramatically increases your chances of appearing in the local 3-pack — the three businesses Google highlights at the top of local search results.

Yelp (Especially Strong for Dental)

Yelp has historically been a go-to platform for healthcare reviews. Many patients specifically search Yelp when evaluating dentists because they trust the platform's review filtering and detailed write-ups. Yelp reviews also rank well in organic search, meaning your Yelp profile can show up when someone searches your practice name.

Facebook (Patient Communities)

Facebook recommendations reach the reviewer's entire friend network. When a patient recommends your practice, their friends and family see it — and those are exactly the warm referrals that convert best. Facebook is especially valuable in tight-knit communities where word-of-mouth drives decisions.

Healthgrades (Niche but Relevant)

While not as widely used as Google or Yelp, Healthgrades is specifically designed for healthcare providers. Patients who are doing deep research — comparing multiple dentists before choosing — often check Healthgrades. Having a complete profile with positive reviews here adds another layer of credibility.

The takeaway: Google should be your primary focus, but a well-rounded presence across Yelp and Facebook compounds your credibility and reach. Managing reviews across multiple platforms doesn't have to be overwhelming with the right tools.

Why Dental Patients Don't Leave Reviews (And How to Fix It)

If you feel like your patients are happy but your review count isn't growing, you're not alone. Dental practices face unique challenges when it comes to collecting reviews.

They Forget the Moment They Leave

Most dental visits are routine — cleanings, checkups, minor procedures. Patients are relieved it's over and immediately move on with their day. By the time they get home, the thought of leaving a review has vanished. The fix: ask while the experience is still fresh, ideally before they've left the building or within a few hours.

They Don't Know Where to Review

Many patients would leave a review if the process were easy — but they don't know whether to go to Google, Yelp, or Facebook, and they don't want to figure it out. The fix: give them a direct link or QR code that takes them straight to the review page. Remove every possible friction point.

They Feel Uncomfortable Being Identified

Dental work is personal. Some patients hesitate to leave a public review because they don't want to reveal that they've had certain procedures. The fix: reassure patients that they control what they share. A simple "We had a great visit with [first name]" is all most patients write — and that's all you need.

Nobody Asked

This is the biggest reason dental practices don't have more reviews. Most offices simply never ask. Patients aren't opposed to leaving a review — they just need a prompt. The right ask at the right time is the single most effective thing you can do to grow your review count.

7 Review Strategies Specific to Dental Practices

These strategies are tailored specifically to the dental practice workflow — from the waiting room to post-appointment follow-ups.

1. Place QR Codes at the Front Desk and Waiting Room

Your waiting room is dead time for patients. Give them something productive to do. A small sign with a QR code that says "Enjoying your experience? Leave us a quick review" converts surprisingly well. Place QR codes at the front desk, in operatories, and on the checkout counter.

StarFlywheel generates branded QR codes that link directly to your Google, Yelp, or Facebook review page — no design work needed.

2. Send a Follow-Up 2-4 Hours After Appointments

Timing is everything. A review request sent 2-4 hours after an appointment catches patients when the experience is still fresh but they've had time to settle in at home. An automated SMS or email saying "Thanks for visiting us today — we'd love your feedback on Google" converts at a much higher rate than a request sent days later.

StarFlywheel automates these follow-ups across Google, Yelp, and Facebook — so your team doesn't have to remember to send them manually.

3. Include Review Links in Appointment Confirmations and Reminders

You're already sending appointment reminders via email or SMS. Add a subtle review link to your post-appointment confirmation: "Thanks for your visit! If you have a moment, we'd appreciate a quick Google review: [link]." It's non-intrusive and catches patients who are already engaged with your communications.

4. Train Front Desk Staff to Ask Naturally

Your front desk team is the last touchpoint before a patient leaves. Train them to ask naturally during checkout: "We're glad your visit went well! If you get a chance, we'd love your feedback on Google — it really helps other patients find us."

The key word is naturally. It should feel like a genuine request, not a scripted pitch. Role-play with your team until the ask feels comfortable and conversational.

5. Add Review Links to Billing Statements and Receipts

Patients review their billing statements and receipts — it's a moment of attention you can leverage. Add a simple line: "Had a good experience? Tell us on Google: [link]" at the bottom of invoices, receipts, and insurance explanation documents. It's passive, zero-effort, and catches patients you might otherwise miss.

6. Use Post-Procedure Follow-Up Calls to Ask

Many dental practices already call patients after significant procedures (extractions, root canals, implants) to check on their recovery. This is a golden opportunity. After confirming the patient is doing well, add: "We're glad to hear that. If you'd like to share your experience, we'd really appreciate a Google review — I can text you the link right now."

Patients who've just had a positive interaction with your office are the most likely to follow through. And the personal touch of a phone call makes the ask feel genuine, not automated.

7. Display Your Google Rating in the Waiting Room

Social proof breeds more social proof. If you have a strong Google rating, display it prominently in your waiting room: "Rated 4.8 stars on Google — thank you to our amazing patients!" This normalizes the idea of reviewing your practice and subtly prompts patients to contribute their own rating.

Even a simple printed sign or a small digital display showing your current rating can nudge patients who might not have thought to leave a review otherwise.

HIPAA and Reviews: What Dental Practices Need to Know

HIPAA compliance is the elephant in the room when dental practices think about review management. Here's the good news: patient reviews themselves do not violate HIPAA. When a patient voluntarily leaves a public review, they are choosing to share their own health information. That's their right.

The HIPAA risk is in how you respond to reviews. Here's what you need to know:

• Never confirm patient status. Even if a reviewer identifies themselves by name, you cannot confirm or deny that they are a patient. Saying "We're sorry about your experience during your root canal, Sarah" acknowledges protected health information.
• Keep responses generic. A safe response: "Thank you for your feedback. We take all patient concerns seriously. Please contact our office at [phone] so we can address this directly." This responds professionally without revealing anything.
• Never share treatment details. Even if a patient shares details in their review, do not reference those details in your response. Let the patient control the narrative.
• Train your entire team. Anyone who might respond to reviews — office managers, marketing staff, dentists — needs to understand these boundaries. One careless reply can create a HIPAA violation.

The bottom line: you absolutely can (and should) collect and respond to reviews. Just keep your responses professional, generic, and free of any patient-specific health details.

Handling Negative Dental Reviews

Negative reviews happen to every dental practice. What separates thriving practices from struggling ones is how they respond.

Common Dental Complaints

Most negative dental reviews fall into a few predictable categories:

• Wait times: "I had a 10am appointment and wasn't seen until 10:45."
• Billing surprises: "They told me my insurance would cover it, then I got a $500 bill."
• Pain or discomfort: "The procedure was more painful than they said it would be."
• Communication: "No one explained what was happening during my procedure."
• Front desk experience: "The receptionist was rude and unhelpful."

Response Templates (HIPAA-Compliant)

Use these as starting points — always personalize the tone:

For billing complaints:

"Thank you for bringing this to our attention. We understand billing can be confusing, and we want to make sure every patient has clarity on their costs. Please call our office at [phone] and ask for [manager name] — we'd like to review this with you directly."

For wait time complaints:

"We appreciate your feedback and apologize for the wait. We always aim to see patients on time, and we're reviewing our scheduling to prevent this from happening again. We value your time and hope to see you at your next visit."

For general negative experiences:

"We're sorry to hear your experience didn't meet expectations. Patient satisfaction is our top priority, and we'd like the chance to make this right. Please reach out to us at [phone] so we can discuss this further."

When to Respond Publicly vs. Privately

Always respond publicly first — even if it's just a brief acknowledgment. Future patients are watching how you handle criticism. A thoughtful public response demonstrates professionalism and care. Then take the conversation offline by providing a phone number or email for further discussion.

Never argue with a reviewer publicly. Never get defensive. Never share patient details. The goal is to show other potential patients that you take feedback seriously and handle it with grace.

For a deeper dive into negative review strategy, see our guide on how to respond to negative reviews effectively.

How Many Reviews Do You Need?

Let's put some numbers to this. Based on industry data:

• Average dental practice: 15-30 Google reviews
• Competitive practices: 50-80 Google reviews
• Top-performing practices: 100+ Google reviews

But raw count isn't the only factor. Review velocity — how frequently you receive new reviews — matters just as much. Google's algorithm favors recent reviews over old ones. A practice with 25 reviews from the last 3 months will often outrank a practice with 100 reviews that are all 2+ years old.

Aim for a steady cadence: 4-8 new reviews per month keeps your profile fresh and signals to Google that your practice is active and trusted. With a consistent system in place (automated follow-ups, front desk asks, QR codes), this is very achievable for most practices.

Here's a practical benchmark:

• Month 1-3: Focus on getting to 30 reviews on Google. This is the credibility threshold where patients start taking your rating seriously.
• Month 4-6: Expand to Yelp and Facebook. Aim for 10-15 reviews on each.
• Ongoing: Maintain 4-8 new reviews per month across all platforms combined.

The practices that consistently collect reviews don't do it by accident. They have a system — and the right tools make that system effortless.

Grow Your Dental Practice Reviews With StarFlywheel

Managing reviews across Google, Yelp, and Facebook manually is time your team doesn't have. Between patient care, scheduling, insurance, and compliance, adding "review management" to the to-do list usually means it doesn't get done.

StarFlywheel automates the entire process:

• Automated review requests via SMS and email — timed to go out 2-4 hours after appointments
• QR codes that route patients directly to Google, Yelp, or Facebook
• One dashboard to monitor and respond to reviews across all platforms
• Real-time alerts when new reviews come in, so you can respond fast
• Analytics to track your review growth, rating trends, and velocity over time

And it starts at $0/month. No credit card required, no contract, no setup fee. You can be collecting reviews in under a minute.